General

The INLL Media Library is a service that aims to contribute to the information, research, training, education and culture of the INLL educational community.

The use of the media library is free of charge.

The internal regulations set out the rights and duties of users. The staff, under the authority of the INLL management, is responsible for enforcing them.

All users of the media library and its services must respect these rules.

Access

Learners
Any learner registered at INLL during the current semester can access the media library and benefit from its services.
INLL staff
The media library is open to all INLL staff.
Others
Any other person wishing to use the services of the media library may contact the media library staff directly to register as an external reader. Unaccompanied minors under 16 years of age are not allowed access.
Opening hours
The opening hours of the media and library Access is forbidden outside the posted hours. The media library is closed during school holidays.
Responsibility
Users are advised to keep a close eye on their personal belongings. The INLL accepts no responsibility for the loss, theft or damage of personal belongings.
Respect
The media library is a quiet place to work: all users are asked to behave in a way that does not disturb others. It is forbidden to eat or drink anything other than water. Mobile phones must be switched to silent mode or switched off.
Exclusion
Access is forbidden to any person who, through their behaviour or dress (uncleanliness, drunkenness, impropriety, noise, physical or verbal violence, criminal acts), causes a nuisance to other users or staff.

The staff, under the authority of the Management, is empowered to expel or ban from the library any person who contravenes the rules, or to call in the police. Any infringement of the rules may result in a sanction consisting of deprivation of access to the media library for a specified period or, where appropriate, exclusion from INLL courses.

Settlement of the loan

The presentation of the learner’s card is required for all loan operations. INLL staff do not need to present an identification card. The user is personally responsible for the documents borrowed.

Books are loaned out at home for a period of 28 days, renewable on request once for the same period.

Films are loaned out at home for a period of one week, renewable on request once for the same period.

Deadlines must be strictly observed. A delay in returning documents borrowed from the media library may result in a temporary or permanent suspension of the loan.

Users are responsible for the documents they consult or the works they borrow. Any document lost, damaged or not returned must be replaced by the user.

Certain documents are excluded from home loan, namely :
Dictionaries, new acquisitions, the latest issue of magazines, CDs and DVDs in the bins as well as certain rare, out-of-print or damaged documents, marked as such by the library manager.

Members of the teaching staff can borrow from all the documents in the media library.

In certain cases provided for in Regulation (EU) 2016/679, the library may object to these rights. The deletion of my personal data will result in the loss of access to the lending service and IT services of the INLL media library.

I also have the right to withdraw my consent to the integration of these data in the collective file of readers of the Luxembourg library network bibnet.lu, to object to the processing of my personal data, to request their deletion, to request the limitation of their processing, as well as to request the portability of personal data concerning me. I also have the possibility to lodge a complaint, in case of breach(s) of the applicable rules on the protection of personal data, with a supervisory authority such as the National Commission for Data Protection (CNPD).

Registration to the INLL media library is subject to the provision of the following information and supporting documents: surname, first name, date of birth, address (street, town, postcode, country), email address. This information (“personal data”) is necessary to validate my registration and establish a personal reader account.

Protection of personal data

To register at the INLL Media Library, I must provide the following information and supporting documents: last name, first name, date of birth, address (street, city, zip code, country), email address. This information (the “personal data”) is necessary to validate my registration and to establish a personal reader account.

The duration of my registration with the INLL media library is one semester, unless I request an extension(s). 24 months after my registration with the INLL media library expires, my personal data will be automatically deleted. The history of my loans will be kept in a de-personalized way for the library’s statistics.

The personal data are stored in the collective reader file of the Luxembourg library network bibnet.lu. This is part of the ALMA library services platform, provided by the subcontractor Ex Libris. This platform is hosted in the European Union.
The Centre des Technologies de l’Information de l’Etat (CTIE), in its capacity as IT subcontractor of the BnL, hosts the “authentication” part. The intervention of subcontractors is regulated in accordance with Article 28 of Regulation (EU) 2016/679.

My login and password are common to all libraries of the bibnet.lu network with which I am registered / can register. Personal data are processed by a limited number of duly authorized and trained persons for the purposes listed below.

Personal data are collected and processed for :

• my registration with the INLL media library and the updating of my reader account data;
• my reservations for home loans and on-site consultation of documents, as well as the reproduction of documents;
• contact me for reservations, reminders and loan fines;
• my use of the computer tools made available by the INLL media library;
• accessing and consulting the online resources made available to me by the INLL media library;
• the detection of fraud and abuse during the use of digital resources made available to me by the INLL media library;
• to compile de-identified statistics to improve the services offered by the INLL Media Library;
• the management of my requests for access, rectification, opposition and other rights with regard to my personal data by the INLL media library.

The INLL media library under the supervisory authority of the Ministry of National Education, Children and Youth, together with the director of the National Library, under the authority of the Minister having Culture in his attributions, as well as the other libraries of the bibnet.lu network is the data controller according to the General Data Protection Regulation (EU) of 27 April 2016 (2016/679). The information provided for in Article 13 of the Regulation (EU) 2016/679 can be found in the internal regulations of the INLL media library.

I have the right to access and rectify my personal data. Any modification of my personal data can be made directly at the INLL media library reception desk or online through my “reader account” on the website http://www.a-z.lu.

I also have the right to withdraw my consent to the integration of my personal data in the collective file of the readers of the Luxembourg library network bibnet.lu, to object to the processing of my personal data, to ask for their deletion, to ask for the limitation of their processing, as well as to ask for the portability of the personal data concerning me. I also have the possibility to lodge a complaint, in case of breach(s) of the applicable rules on personal data protection, with a supervisory authority such as the National Commission for Data Protection (CNPD).

In certain cases provided for in Regulation (EU) 2016/679, the library may object to these rights. The deletion of my personal data results in the loss of access to the lending service and IT services of the INLL Media Library.

For more information on the content of my rights or how to exercise them, please contact the INLL media library and its DPO (data protection officer) by e-mail: mediatheque@inll.lu and dpo@men.lu or by post: 21, bd de la foire L-1528 Luxembourg

(*) list of libraries members of the bibnet.lu network (http://www.bibnet.lu/blog/?page_id=5255)